Backing up your Papers library: Why, and how

File corruptions can happen to anyone, at any point in time. This can also cause Papers to crash, and prevents you from accessing the rest of your library. At times, hard drives can fail as well, and you could lose all your data. Having a backup of your files will make a situation like this quite a bit less stressful.

Once a file corruption causes a fatal crash, the best way to access your Papers library again is by restoring it to an earlier version you backed up. This illustrates the importance of keeping frequent backups, because otherwise you might stand the chance of losing a significant amount of work. To avoid this, and to make it easier to restore your library if needed, we suggest backing up by taking the following steps.

How to backup your Papers library

  • First, you need to locate your Papers library folder: You can check where your Papers library is. Select the options menu:

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  • Select the library tab, and you will see the location of your library folder at the top of the window.

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  • You can copy the library folder to an external hard drive. To make incremental backups, you can rename the copy of your library to include the data you made the backup, that way your next backup will not overwrite the previous ones.

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Important notes about backing up

Keep in mind that once corrupted, a simple backup will not help if that backup is then also corrupted.
This is why non-incremental backups are not good enough to protect your data, as it does not protect against corruption. The best method of backing up is to use incremental backups, these do protect against corruption provided the oldest version of the backup is always older than the last version used.

Backing up your data is important for your entire system, and we expect our users to take responsibility for saving their data.